Available Records

Each year, the University of Illinois System and its universities provide countless documents and reports online.

We provide a generic list of the types of records commonly available in university offices. Special or unique files documenting functions specific to a given office may also be available. Because records-retention practices provide for periodic destruction or archival transfer of information, a listed record may not be in a given office at a particular time. Some public records are published and may be available for purchase, or may be available under library lending procedures.

Some records are also more readily available outside of the FOIA process. These include transcripts or degree verifications, employment verifications, and general information about admission to each campus. Access to these is obtained by contacting the appropriate offices. Please see our all campus directory for information on reaching the responsible offices on each campus.

Some of the records described in this list, or certain portions of them, may be exempt from inspection and copying. Under the Family Educational Rights and Privacy Act (FERPA), the university is prohibited from releasing some records.

Immediately available records

Section 3.5(a) of the act requires the University of Illinois to make available a list of documents or categories of records that can be disclosed immediately upon request. The items listed below constitute many but not all of the records that are immediately available.

Reports, minutes

(UIF)

(Urbana)

(UIC) with various data about student and faculty and staff

Security and Fire Safety reports: , , and

Statistics and data

Crime statistics: see "Security and Fire Safety reports" above

(Urbana) website with data and reports, including the campus profile, student enrollment reports, undergraduate statistics, accreditation information, budget reform spreadsheets.

with data and charts about federal support on the three campuses for research.

and (UIC)

, (UIC) website with enrollment statistics, student data book, freshman profile, ACT profiles, academic performance data, retention and graduation statistics, and transfer data for freshmen.

including the budget book; graduate survey; staffing information; student data book; transfer student data; tuition and enrollments; race/ethnicity, gender and disabilities; faculty salary; and surveys for the Integrated Postsecondary Education Data System (IPEDS)

(UIC)

Reference documents

(Urbana)

Resource offices

, Urbana

, UIC

, UIS

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